Evidence your auditor will actually read.

The check itself isn’t the deliverable. The record is.

Regulated firms are expected to demonstrate that they actively monitor the firms they work with. It isn’t enough to say you checked — you need the dates, the details, and evidence of what you found and how you responded.

Spreadsheets and ad-hoc logs are fragile: they rely on someone remembering to update them, they lack timestamps that weren’t edited after the fact, and they don’t scale as your watchlist grows. An automated audit trail removes those failure modes. Combined with daily FRN monitoring, you get both the coverage and the evidence.

Captured automatically — no manual upkeep.

• Polls
  Every monitoring check

  Each time we poll the FCA register for a firm, the check is recorded with a precise timestamp — even when nothing changed.

• Diffs
  Every change detected

  When a change is found — a permission, a new warning, a disciplinary entry — the before-and-after state is captured.

• Acks
  Acknowledgements

  When a team member reviews and acknowledges an alert, the ack is logged with their identity and a timestamp.

• Notes
  Notes and comments

  Compliance officers can pin a one-line note to any alert or firm. Notes are timestamped, attributed, and visible to the team.

Four things an auditor tends to ask for.

1. 01
   Continuous monitoring, not periodic

   Your trail shows every firm on the list is checked daily, not just at quarterly intervals.

2. 02
   Timely response to changes

   Timestamps on alerts and acks demonstrate how quickly your team picked up each change.

3. 03
   Reasoning, not just the outcome

   Notes attached to alerts capture why you decided a change did or didn’t need escalation.

4. 04
   Filter to the firm or window

   Pull the record for a specific firm or date range straight from the dashboard.